Module 1: Using Computers, LANs, and Email for Academic Coursework

Task 9: Using iNotes Distribution Lists

Name: _______________________ Instructor: __________________ Section: ________

Objectives

In this task you will learn to:

• logon and use the iNotes web based email client.
• components of an email message
• use the rules of netiquette
• use a signature file
• build a distribution list

Instructions

Create a distribution list that contains all the members of your SSK1203 class and then send a message to everyone using this new list.

Build a distribution list

1. In the iNotes welcome menu, click on Contacts.
2. In the contacts menu, click on "new" and "group".
3. In the group dialogue box give the new group the name SSK1203 and the section number. For example: SSK1203_1
   For the description write, "Computer Skills for Independent Learning".
   Click on "members".
4. In the search tab select "Al Akhawayn.ma's address".
5. In the space next to the Find tab, type the last name of one of your classmates and click Search.
6. In the list that appears, find the correct name (there may be several people with the same last name). Select the name and then click Add. This will add the name and address of this classmate to the distribution list.
7. Repeat steps 4-6 for each classmate.
8. Repeat steps 4-6 to add your teacher's name and address to your distribution list.
9. Repeat steps 4-6 to add your own name and address to your distribution list.
10. Now click Save and Close on the Group dialogue box

Send your email message

Following the steps you learned in the previous task, as well as the Rules of Netiquette, send an email message to your classmates and teacher. Tell them about the most embarrassing event that has happened to you since coming to Al Akhawayn University. Make sure that your message includes all the parts of a formal email message.

To send the message to everyone in your SSK1203 distribution list:

1. In the new message dialogue box, click on the "To:" link.
2. In the Select Addresses dialogue box Search tab, select "Contacts". (Be sure that this does not say "Al Akhawayn's address". Your personal address book is named "Contacts," and this is where your distribution list will be stored.)
3. Find the group name SSK1203 and double-click on it. It will appear in the "To:" line of the new message. Your message will now be sent to all members of your distribution list, including your instructor and yourself.

Edit a distribution list

If you need to make changes to a distribution list that you have already created:

1. In the iNotes welcome menu, click on Contacts.
2. Double click on the name of the group whose distribution list you want to edit.
3. When the editing window opesn, you can delete members from the list by deleting their addresses from the list. You can add new members by clicking on the Members and following the steps you have already learned.