Travel Reimbursement Policy
(Administration and Academic Personnel)

Within Morocco:

1. Use of Personal Vehicle

• Personnel asked to go on business trips should request the use of a chauffeur-driven University vehicle.
• If AUI vehicles are not available, they can use the public transportation.
• Use of personal car for business trips is allowed for officers and personnel when it is justified and authorized by the department head.

Reimbursement of mileage allowance for using personal vehicle is 2.5dhs per Km. This rate covers travel expenses (fuel, highway, wear and tear, and any other charge associated with the use of the car). Mileage is calculated on the basis of the shortest route between Ifrane and the place of destination. For filing purposes, the employee is requested to provide a copy of ‘la Carte Grise’ related to the vehicle used for the business trip.

2. Public Transportation

• Plane: a purchase request for ticket reservation should be prepared and sent to purchasing department.
• Other public transportation (train, Grand taxi, bus): Tickets must be submitted for reimbursement.

3. Per Diem Allowance

Personnel authorized to go on business trip have the right for a per diem allowance to cover the expenses incurred during the trip. A flat amount of 200,00dhs per diem is allocated to cover meal expenses. The right to receive the allowance depends on the departure and arrival times. The principle is as follows:

Whenever an employee is away from Ifrane during meal times, she/he is allowed to the corresponding rates:

Meal Time Rate

6:00 A.M to 8:30 A.M 30 DH
Noon to 2:00 P.M 90 DH
8:00 P.M to 10:00 P.M 80 DH

The per diem should be requested on the “Business trip order” form. Click here to download the form.

4. Overnight Allowance

The overnight compensation is due when the employee is compelled to spend the night out of Ifrane. The overnight allowance is reimbursed with a ceiling of 500 DH per night. In the case of a married couple being on the same business trip, the ceiling for a common bill is set at 700 DH per night. Submission of the hotel receipt or receipt is mandatory.

5. Exceptions

In case the request of reimbursement exceeds the ceiling for any reason, it will be submitted to the approval of the President.

International

Generally, a per diem allowance of 2000dhs is granted for international business trips. The international business trip request must be ordered by the department’s head, and approved by the President.

The per diem allowance may be revised upward or downward depending on the cost of living index of the country of destination, and on the actual needs in terms of accommodation and meals.

If the trip is organized within the framework of a partnership agreement with an international organization, the allowance is fixed according to the terms commonly agreed on.

The request for AUI funding to participate in an academic or non-academic activities outside Morocco must be accepted by the head of department and approved by the President.

Procedure amended on 29 January 2003, modified on April 25 2006

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