Student Activities Office

Student Activities Office

FAQs

 

1-      How can I join a student organization ?

You can join by attending the clubs fair that is held by the beginning of every semester or attend the first general meetings. The schedule of the meeting is communicated to the community immediately after the clubs fair.

2-      What if I don't find a student organization I am interested in? 

You can  launch a new club by the beginning of every semester.  All you need is motivation and commitment.

3-      How do I create and launch a new club? All registered students have the right to create a student organization  given that   the club brings a new idea and a mission that does not overlap with an existing club.   10 founding members are needed to start the club, draft the constitution, elect an executive board and decide about the clubs advisor. More details are available in the operating guide for student organizations that is available on the webpage: http://www.aui.ma/images/Operating%20Guide%20of%20Student%20Organization-Fall%202016-Sept%201,%202016.pdf

4-      How do I renew a dormant club ?

All registered students have the right to renew a dormant club. All you need is 10 potential members, an updated constitution and an advisor.

5-      Who could be the advisor of my club?

Any faculty or staff could serve as an advisor preferably willing to bring an added value to the club Except for the SAO and DSA office staff. Advisors can only serve for one club.

6-      How do I organize an event?

7-      The SAO staff will guide you throughout the process of organization from validation, planning to evaluation and assessment. More details are available in the operating guide for student organizations that is available on the webpage: http://www.aui.ma/images/Operating%20Guide%20of%20Student%20Organization-Fall%202016-Sept%201,%202016.pdf

8-      How do I advertise my event ?

 9-      How do I have my achievement recognized in a student activity transcript?

The Student Activity Transcript is issued to graduating students who have been actively involved in Student Organizations for at least three semesters. The executive board of the organization is responsible to submit the active members list to the SAO in order to be included in the transcript.

10-   What is the difference between a member and an active member ?

A member joins the organizations and  attends  the first 2 regular meetings of the clubs whereas an active member is more active and is more involved, attends meetings and actively participate in at least 2 events by the club. A member has voting right and is part of the general assembly.

11-   How do we revoke a member of the executive board?

We advise all members to have constructive talks and candid confrontation. As a last resort, any officer may be removed from office upon a 2/3 popularity vote of eligible members during a general assembly. The officer I notified by writing  of the possible termination at least 72 hours prior to the vote during which he/she is given the chance to defend his/her case.

12-   If a member of the executive board of my club resigns or leaves, how do elections go ?

The remaining EB members have the right to directly nominate a qualified member with no need for a general assembly for new elections though we encourage the general assembly to meet and decide collectively.

13-   How about the budget of the club  ?

All recognized clubs benefit from an operating budget of 4000 dh per semester. Raised funds through fund raising activities are transferred to a cumulative budget that cannot be kept for more than 4 semesters if the club is not active.

14-   How would I use the club’s budget ?

No financial commitment (promise of payment) is to be made without the consent of the Student

Activities Office. Purchases and purchase orders must be made in accordance with the established university purchasing  procedures. Cash purchases must be supported by receipts signed by the  shopkeeper, tradesman, or service provider and must be within a limit of 200 MADs per purchase and

not exceed 500 MDs per event or trip.

 14-Where can I get student organizations forms?

All forms and resources are published in the following address:  http://www.aui.ma/en/sao-menu/resources.html.

15-   Who do I contact if I have additional questions?

The SAO staff  would be more than happy to answer your questions. You can write thme them in This email address is being protected from spambots. You need JavaScript enabled to view it. or stop by the SAO.  They would be more than happy to meet you. Join  the SAO Facebook page: https://www.facebook.com/groups/StudentActivitiesOffice/?fref=ts   to stay up to date.